Job card software that replaces the paper pile

Every job in your workshop lives on a digital job card - notes, photos, inspection findings, parts and labour lines in one place, updated from the pit as the work actually happens. No lost cards, no deciphering handwriting on Friday, no unbilled work walking out the door.

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A Hoist work order: the customer, their Hilux with its WoF expired, and a pending front brake job with its labour and parts
“I can quickly add customers and vehicles, and create work orders in a flash using templates for common jobs, which is much better than the old invoice system we were using.”
KyleIn Tune Autos, Timaru

What paper job cards actually cost you

  • Cards go missing

    A lost job card is a lost invoice. Most workshops running paper misplace a handful a year - and never find out which jobs were never billed.

  • Work goes unbilled

    The part fitted in a hurry, the extra half hour, the sundries. If closing the card means reading handwriting three days later, lines get dropped and margin quietly disappears.

  • History lives in a banker’s box

    When a customer rings about the noise "you fixed last year", the answer is in a pile somewhere - if it was written down at all.

How job cards work in Hoist

  • Create a job card in about 90 seconds. Type the rego and the details fill in automatically, or enter a VIN or chassis number for anything without one. Add the reported fault and the agreed work, assign a technician, and the card is on the floor’s screen straight away.

  • Build the job as it grows. Add photos and inspection findings from any phone, quote extra work line by line, and keep a record of what the customer approved and when. The card is the single source of truth for the job.

  • Every card closes as an invoice. Parts and labour lines carry straight through to a GST invoice in one click, and the invoice syncs to Xero. Nothing gets re-typed, so nothing gets missed.

  • History follows the record. Every job, reading, note and photo stays attached to the record - so next visit, you walk into the conversation already knowing what’s coming in.

The job board in Hoist workshop management software: Pending, In Progress, Ready and Completed lanes, each job showing its number, tags, vehicle, rego, customer, technician and total

What you get

  • No more lost or illegible job cards
  • Photos and inspection findings attached to the job
  • Full audit trail of what was approved, by whom, and when
  • One-click invoice from the completed card
  • Complete service history on everything you service

Common questions

What is job card software?
Job card software replaces paper job cards with digital ones. Each job gets a card that holds the customer, vehicle, reported fault, parts, labour, photos and approvals - and flows through to the invoice without re-typing. In Hoist, the job card is the centre of the whole workflow, from booking to payment.
Can technicians update job cards from their phones?
Yes. Hoist runs in any phone or tablet browser, so technicians can add photos, inspection findings and notes from the pit as the work happens - no walking back to the office PC.
What happens to my existing job history if I switch?
The Hoist team assists with migration. Your customers, vehicles and service history come across, so your new job cards start with the record’s story already attached.
Is there a free job card template I can use in the meantime?
Yes - we publish a free NZ job card template covering every field a workshop card should have, including customer authorisation and extra-work approval. It’s a good stopgap if you’re not ready for software yet.

Related reading

Explore other features

Workshop Management SoftwareWOF & Service RemindersBooking System & DiaryXero IntegrationInvoicing SoftwareRego Lookup

Try it on your own jobs

Every part of Hoist is free for 14 days, or we can show you around first.

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