Accounting

Workshop software with native two-way Xero sync

Most NZ workshops run their books on Xero - so Hoist treats Xero as a first-class citizen, not an afterthought. Invoices and payments flow between the two automatically. No re-keying, no CSV exports, no third-party connector that breaks quietly in the background.

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What double entry actually costs

The Sunday-night invoice pile

Every invoice typed into the workshop system and then again into Xero is the same job done twice. Across a month, that’s hours of evening admin that shouldn’t exist.

Transposed digits and missing invoices

Manual re-entry is where errors live: a $517 invoice keyed as $571, a job invoiced in the workshop system but never raised in Xero. Reconciliation catches some of it. Some of it just leaks.

Books that are always behind

If invoices reach Xero in a weekly batch, your accountant - and your cash-flow picture - are always a week out of date.

How the Xero sync works

1

One click from job card to Xero

Turn a completed job into a GST invoice in one click. The invoice syncs to Xero automatically - before the car’s out the driveway.

2

Two-way, not export-import

The sync runs both ways, so payments reconcile back against the job. There’s no manual export step to forget on a busy Friday.

3

GST handled correctly by default

Invoices are built for NZ GST at 15% out of the box - the numbers that land in Xero match the numbers on the job card.

4

Native integration, no middleware

The Xero connection is built into Hoist, not bolted on through a third-party connector. One less subscription, one less thing to break.

Invoices

  • #1042M. Thompson · Hilux$420.00Sending
  • #1043Te Aro Motors · Transit$1,180.50Sending
  • #1044J. Patel · Corolla$96.00Sending
Invoice sent · payment link texted

What you get

  • Native two-way Xero sync - built in, not bolted on
  • One-click GST invoices from completed job cards
  • Payments reconcile back against jobs
  • No double entry, no CSV exports, no connectors
  • Books stay current daily, not in weekly batches
  • Card payments in-shop, flowing through to your accounts

Frequently Asked Questions

Is the Xero integration two-way?
Yes. Invoices created in Hoist sync to Xero automatically, and payments flow back so jobs reconcile without manual matching. It’s a native integration - there’s no third-party connector or export step.
Do I still need to create invoices in Xero?
No. You invoice from the job card in Hoist - parts and labour lines carry across, GST is calculated at 15%, and the finished invoice appears in Xero on its own.
Does the integration cost extra?
No - Xero sync is part of the standard Hoist plan, which includes every feature. See the pricing page for current plan details.
What if my accountant works in Xero?
That’s the point of the sync: your accountant keeps working in Xero and sees current, correct invoices without you doing anything. Hoist runs the workshop; Xero stays the source of truth for the books.

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