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The complete toolkit

Everything your workshop needs, in one place

From the first phone call to the paid invoice - booking, job cards, parts, invoicing and reminders, all in one system built for New Zealand workshops.

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Free trial, no card needed - up and running in a day.

Every step of the job

One system, from booking to paid and back again

Enter a job once and it flows all the way through - no re-keying, nothing lost between the front desk and the floor.

Bookings & scheduling

The whole day on one calendar

See every bay and technician at a glance, so you know who’s free and who’s flat out. When the day shifts, move a job to another time or tech in a couple of taps.

  • A day view of every bay and tech
  • See who’s free and who’s flat out
  • Move a job when the day changes
Thu 3 JulyDay view
DaveMiaSef
89101112
WOF + serviceHilux
DiagnosticOutlander
Brake padsCorolla
Swiftjust booked
CambeltRanger
Full serviceLegacy

Work orders

The whole job on one work order

Customer, vehicle, parts and labour on one screen - with live margin on every line, so you always know what the job is really making.

  • Live margins as you build the job
  • Photos, notes and inspections attached
  • One tap to job card, invoice or payment
FYZ248
Toyota Hilux SR5
James R · 2019 Diesel
In progress
Labour · 2.0h$180.00
Oil & filter$73.00
Front brake pads$142.00
Alternator reman$385.00
42% margin$0.90 +GST

Invoicing & payments

From finished job to paid in full

Turn a finished job into a tidy GST invoice, send it, and take the payment on the spot or by link. No double entry, no chasing at the end of the day.

  • GST invoices done the way IRD expects
  • EFTPOS, card and pay-by-link
  • Syncs to your accounting when you want it

Invoices

  • #1042M. Thompson · Hilux$420.00Sending
  • #1043Te Aro Motors · Transit$1,180.50Sending
  • #1044J. Patel · Corolla$96.00Sending
Invoice sent · payment link texted

Customers & reminders

Every customer’s whole history

What they’ve spent, what they owe, every past visit and note - and reminders that quietly bring them back when a WOF or service is due.

  • Spent, owing and visits up front
  • Automatic WOF and service reminders
  • Text or email straight from the file
ST
Sarah T.
Timaru · customer since 2021
$0

Total spent

$0

Owing

0

Visits

WOF reminder texted · due 12 Aug

Parts & stock

Stock that keeps itself honest

Add parts to a job and stock drops on its own. Low and out-of-stock lines get flagged before you get caught short on a Friday afternoon.

  • Stock drops as you add parts
  • Low and out-of-stock flags
  • Codes, prices and categories

Parts · on hand

24

Oil filter

Z442 · Bin A3

In stock
9

5W-30 engine oil 5L

EO530 · Bin B1

In stock
2

Front brake pads

DB1234 · Bin C2

Low
15

Wiper blades 24"

WB24 · Bin A7

In stock

And the rest of the day

The little things that add up

Works on the floor

Update jobs, add parts and check the day’s schedule from any phone. Native iOS and Android apps coming soon.

ABC123

Carjam rego lookups

Type a rego and Carjam fills in the make, model and vehicle details for you.

Digital inspections

Run WOF and service checks on-screen, add photos, and send the customer a clean report they can trust.

Quotes & approvals

Send a quote the customer can approve in a tap, then turn it straight into a job - no back and forth.

Online payments

Let customers pay online with HoistPay. The money lands in your account, matched to the job - less chasing.

Purchasing & suppliers

Order parts from suppliers and keep on top of what you have bought and what you owe.

Time on the tools

Techs clock on and off jobs, so the hours land on the invoice as billable time - no guessing at day’s end.

Reports that add up

See what is actually making money - by job, by tech, by month - with the numbers your accountant will thank you for.

Job templates

Save the jobs you do every day - a WOF, a service - and drop them onto a work order in a tap.

Roles for the team

Techs, front desk and owners each get the right access - and their own view of the day.

Go deeper

A closer look at the big ones

Digital job cards

Job Card Software

Digital job card software built for NZ workshops. Create a job card in 90 seconds, add photos and inspection findings from any phone, and invoice in one click.

Automated reminders

WOF & Service Reminders

Automatic WOF and service reminders by SMS and email. Hoist tracks every vehicle’s dates and brings customers back without you lifting a finger.

Scheduling

Booking System & Diary

A booking system built around bays and technicians, not a generic diary. Drag-and-drop scheduling, Carjam plate autofill, bookings the team sees live.

Accounting

Xero Integration

Hoist syncs two-way with Xero. Turn a finished job into a GST invoice in one click and it’s in Xero before the car leaves. No double entry.

Invoicing & payments

Invoicing Software

Invoicing software for NZ mechanics. One-click GST invoices straight from the job card, in-shop card payments, and two-way Xero sync. No re-typing.

Vehicle data

Rego Lookup

Type a plate, get the vehicle. Hoist’s built-in Carjam rego lookup fills in vehicle details automatically - no manual data entry, no separate lookup tab.

Common questions

What workshops ask before they switch

What should workshop management software actually do for a NZ workshop?
At minimum it should carry a job from the first phone call to the paid invoice without you re-typing anything: booking and bay scheduling, a digital job card the technician updates from the floor, parts and labour priced on that job, a GST invoice that lands in your accounting system, and an automatic reminder that brings the customer back. Anything that makes you enter the same detail twice is costing you time every single day.
Can my technicians update jobs from the workshop floor?
Yes. Hoist runs in any mobile browser, so technicians can create a job, add parts, clock on and off, and update progress from a phone or tablet at the vehicle - no desktop trip and no training required. Native iOS and Android apps are on the way.
Does Hoist send WOF and service reminders automatically?
Yes. Hoist tracks every vehicle’s WOF and service dates and sends reminders by SMS and email without you doing anything. This matters more from 1 November 2026, when two-yearly WOFs stretch the gap between visits and workshops relying on customers to remember will see fewer of them come back.
Can I send a quote and get the customer to approve it before work starts?
Yes. You can send a quote the customer approves in a tap, then turn the approved quote straight into a job. Recording that authorisation also puts you on the right side of the Consumer Guarantees Act, which is where most disputes over unexpected extra work begin.
Can I tell whether a job actually made money?
Yes. Job cards show live margin as parts and labour go on, technicians clock on and off so real hours land on the invoice as billable time, and reporting breaks results down by job, by technician and by month. Most workshops discover their margin problem is unbilled hours rather than their labour rate.
Does Hoist handle parts, stock and supplier ordering?
Yes. Stock levels update in real time as parts go onto jobs, you can order from suppliers and track what you have bought and what you owe, and your markup rules apply automatically when parts are added to a job rather than being worked out by hand.
Can I run digital vehicle inspections instead of paper checklists?
Yes. WOF and service checks are completed on-screen, you can attach photos of what you found, and the customer gets a clean report. Showing a worn part rather than describing it is the difference between a declined job and an approved one.
Is Hoist suitable for a one-person workshop, or only larger shops?
Both. Every plan includes all features rather than gating capability behind a bigger tier, and three users are included, so a solo operator gets the same job cards, reminders and Xero sync as a multi-technician shop. Job templates for the work you repeat daily - a WOF, a standard service - save the most time when you are the one doing everything.
Can I control what each of my staff can see?
Yes. Technicians, front-desk staff and owners each get access appropriate to their role, and each sees the view of the day that suits their job rather than the whole system at once.
How do I move off paper job cards or spreadsheets?
You do not have to move everything at once. Most workshops start by running new jobs through Hoist while existing work finishes on the old system, then bring across customer and vehicle records. There is a 14-day free trial with no card required, so you can put a few real jobs through before committing.
Now onboarding NZ workshops

From the first phone call to the paid invoice

Every stage of the job lives in one place. Start free and run a real job through Hoist this week.

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Free data migrationUp and running in a dayWorks on any phone, tablet or desktopNZ-based support

Run your workshop from one screen

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